Study Leave
Trainee doctors and dentists can apply for funded study leave. The Scotland Deanery operates a national process and system to ensure that all applications for study leave are considered on a fair, equitable, and consistent basis.
The process for study leave application is as follows:
- In the first instance, trainees should request leave (and have it approved) from the Clinical Lead / Rota Runner at least 6 weeks in advance of the event
- Once leave is approved by the service, an application is submitted on TURAS
- PLEASE ENSURE the appropriate Deputy TPD is selected
All ICM trainees – Dr C MacNeil (ICM TPD)
All Anaesthetists based at FV, IRH and QEUH – Dr P Harrison
All Anaesthetists based at GRI, D&G and RAH – Dr S Smith
All Anaesthetists based at Ayrshire or Lanarkshire, or ACCS Anaesthetic trainees in Year 1 anywhere in the School (AM/EM year) – Dr K Walker
If you are uncertain, please ask your College Tutor - If you are unable to select the correct Deputy TPD on Turas, please raise a Turas helpdesk query (choosing “I have a Training Programme Management Query”)
- No requests made to the TPD, Dr J McGhie can be approved; the application will need to be resubmitted to the appropriate Deputy TPD
- Trainees MUST submit an application on Turas prior to taking study leave (6 weeks before the event)
- Trainees will receive notification when the appropriate Deputy TPD gives/declines support for study leave; if expenses have been requested (and approved) an expense form will also be included
- Trainees have a Notional Annual Allocation (NAA), and study leave will only be funded to this level. No matter what expenses are initially “approved” by the Deputy TPD; travel, accommodation and subsistence will be capped at the levels quoted in the Operational Guide
- Expenses forms MUST be submitted within three months of the study leave being taken; however, any forms submitted after 31st March will automatically be reckoned against the following year’s NAA
- The School does not support exam courses (aimed at written, OSCE or SOE) outside Scotland, unless a trainee is in extended time for failure to pass an exam
- Applications for up to five days of private study leave for the Primary and the Final FRCA are acceptable (at the discretion of the service); however, please note this is “per exam as a whole” and not “per sitting” (e.g. if one week of private study leave is taken for the written Primary, no further private study leave will be approved for the OSCE/SOE and/or any further sittings)
- When applying for a “multi-day” course (eg WOSSA Primary & Final FRCA Courses) please only submit one Turas application (with associated expenses) for the first day of the course. While we do not need a separate Turas request for every individual day, the service will still require the dates to be approved for local rota purposes.